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Accounting Administrator

York, PA 17406

Posted: 01/14/2019 Industry: Accounting Job Number: 1212 Pay Rate: $14 - $17/hr

OFFICEforce is currently recruiting for an Accounting Administrator for our York, PA client. This is a permanent position with FT working hours of 8:00 AM - 5:00 PM.


The Accounting Administrator manages the accounts payable function by matching vendor invoices to company purchase orders/receipts and processing for payment, processing vendor debit memos, processing the weekly check run, and monitoring the checking account for fraud. In addition, this position has primary responsibility for Accounts Receivable cash application and collections. They will also generate invoices for mailing or electronic delivery, processes credit memos, prepares and posts monthly journal entries, maintains spreadsheets for Finance and Administration.

Essential Duties/Responsibilities:

  • Processes PO vendor invoices
  • Refers price and quantity differences to appropriate personnel for approval and resolution
  • Codes miscellaneous vendor invoices based on the General Ledger chart of accounts
  • Records non-PO vendor invoices
  • Selects vendor invoices for payment based on vendor payment terms for review by Controller
  • Generates AP checks
  • Pulls invoices to be paid from open AP file and validates AP checks
  • Processes AP checks for mailing to vendors
  • Prepares PO vendor invoices for scanning after payment
  • Files paid non-PO voucher packages by vendor
  • Processes and records debit memos to vendors for returned material
  • Processes checks for COD shipments and misc. authorized payments
  • Prepares positive pay file for all computer prepared checks and transmits to bank
  • Monitors the checking account for any fraudulent checks and posts outgoing and incoming funds to the checkbook ledger
  • Interacts with vendors to promptly resolve AP problems and respond to related inquiries
  • Applies Accounts Receivable cash remittances to appropriate invoices
  • Researches customer debits to match with CM’s
  • Contacts customers with past due balances for payment commitments
  • Recommends unresponsive or non-compliant customers for further action
  • Generates invoices for mailing, fax and electronic delivery
  • Generates periodic summary billings for customers
  • Processes Customer credits
  • Queries banking system daily to establish company cash/debt position
  • Updates the month-to-date summary spreadsheet
  • Updates the year-to-date spreadsheet on a monthly basis
  • Resolves bills from freight carriers and process freight claims as necessary
  • Performs other duties as assigned


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • High School diploma or equivalent required
  • Associates Degree in Accounting or Business preferred
  • Strong organizational skills, ability to prioritize, and multitask
  • Ability to speak, read, write and understand English
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
  • Capable of defining problems, collecting data, establishing facts, and drawing valid conclusions
  • Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
  • Displays original thinking and creativity

Interpersonal Skills:

Ability to build rapport with customers and co-workers and to project a calm, positive image while under stress and dealing with difficult problems and people. This job requires daily contact with supervisors, managers, employees, vendors, and customers. The employee will maintain a high level of professionalism by treating people with respect, keeping commitments, inspiring the trust of others, working with integrity and ethics and by upholding organizational values.

OFFICEforce is locally owned and operated, serving central Pennsylvania, with locations in York, Lancaster, and Hanover. If you have any questions about this or any of our other positions, please feel free to contact us at (717) 850-0000. OFFICEforce staff are available Monday - Friday, 7:30 am - 5:00 pm, and you may also stop by our office located at 1427 N George St, York, Pennsylvania.

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